7.1 Subscription to calendars
Prev | Chapter 7 Web calendars in MS Outlook 2007 | Next

## 7.1 Subscription to calendars

In MS Outlook, it is possible to subscribe any calendar stored on the WebDAV server in the iCal format. This implies that it is possible to subscribe to calendars stored in Kerio MailServer and/or iCal calendars stored on any other WebDAV server supporting the iCalendar format.

To enable subscription of a calendar in MS Outlook, the calendar needs corresponding access rights.

If the calendar is located in Kerio MailServer, it depends whether it is your calendar or a calendar of another user. It is necessary that the calendar's owner shares the calendar (at least by enabling read rights).

Calendars can be subscribed in MS Outlook in two ways, either by using a special tab in MS Outlook or by a web browser. Options differ depending on the method chosen and they are focused in separate sections:

### Subscription of calendars in MS Outlook

In MS Outlook 2007, you can subscribe your own calendar as well as any other calendars. To subscribe your own calendar, follow these guidelines:

1. Log in the Kerio WebMail interface.

2. Go to Settings → Integration with Windows.

3. On the Integration with Windows page, in section Microsoft Outlook, click on the Subscribe to my calendar link.

4. This opens the Launch Application dialog. Select the Microsoft Office Outlook option and confirm the selection by clicking on OK (see figure 7.1 The Launch Application dialog).

   Figure 7.1. The Launch Application dialog

5. This opens a dialog where you confirm that you want to subscribe to the calendar. Simply confirm it.

6. This opens the Subscription Options dialog (see figure 7.3 Subscription to a calendar — additional settings ). Click OK. The Attachments and Update Limit options are not supported by Kerio MailServer.

To subscribe any calendar located on your mailserver (Kerio MailServer), it is necessary that rights for anonymous access are set for the calendar (i.e. no username or password is required for download of the calendar). To subscribe such a calendar, follow these guidelines:

1. In the Tools menu, select Accounts Settings

2. to open the Account Settings dialog and go to the Internet Calendars tab.

3. Click on New and use the New Internet Calendar Subscription dialog to enter URL address of the calendar's location. The address must follow this pattern:

   Figure 7.2. Subscription to a calendar — specification of URL address of the calendar's location

   `http://server_name/ical[path]`

   For better understanding of the URL specification, view the following examples:

   To subscribe the default calendar folder which belongs to your mailbox in Kerio MailServer, enter the URL in the following format:

   `http://server_name/ical`

   for example:

   `http://mail.company.com/ical`

   It is also possible to subscribe another user's calendar, if the user shares it for you. For the login URL, use the following pattern:

   `http://server_name/ical/domain/user/calendar_name`

   for example

   `http://mail.company.com/ical/company.com/jsmith/Personal`

   To subscribe the default calendar, use the following URL format:

   `http://server_name/ical/public`

   It is also possible to subscribe another user's calendar(s), if shared. The following URL format must be used:

   `http://server_name/ical/public/calendar_name`

4. If MS Outlook uses the specified address to connect to the server where the calendar is saved, another dialog is opened where additional information for the calendar can be added:

   Figure 7.3. Subscription to a calendar — additional settings

   Folder name

     Name of the calendar for reference in MS Outlook.

   Web calendar

     Name of a calendar stored on the server.

   Location

     URL address where the calendar is saved.

   Description

     Any description of the calendar.

   Attachments

     Files attached to events are not supported in Kerio MailServer.

   Update limit

     Not supported in Kerio MailServer.

### Subscription of calendars via web browser

Subscription of a calendar via a web browser is useful especially in the following cases:

- The calendar is not available in the store for anonymous access, username and password are required for authentication.

- The calendar's owner sends us URL address of the calendar. Then, clicking on the address subscribes the calendar.

To subscribe a web calendar, follow these instructions:

1. Start your web browser.

2. Enter a corresponding URL address to specify the calendar's location. The address must follow this pattern:

   `webcal://server_name/ical[path]`

   For better understanding of the URL specification, view the following examples:

   To subscribe the default calendar folder which belongs to your mailbox in Kerio MailServer, enter the URL in the following format:

   `webcal://server_name/ical`

   for example:

   `webcal://mail.company.com/ical`

   It is also possible to subscribe another user's calendar, if the user shares it for you. For the login URL, use the following pattern:

   `webcal://server_name/ical/domain/user/calendar_name`

   for example

   `webcal://mail.company.com/ical/company.com/jsmith/Personal`

   To subscribe the default calendar, use the following URL format:

   `webcal://server_name/ical/public`

   It is also possible to subscribe another user's calendar(s), if shared. The following URL format must be used:

   `webcal://server_name/ical/public/calendar_name`

3. This opens the External Protocol Request window notifying that MS Outlook must be used for subscription of a calendar. Confirm the dialog by clicking on the Launch application button (see figure 7.4 Subscription of a web calendar).

   Figure 7.4. Subscription of a web calendar

   Note: If MS Outlook is not running, it will be started automatically upon clicking on Launch application.

4. In the Microsoft Office Outlook window just opened, click on Advanced (see figure 7.5 Subscription of a web calendar).

   Figure 7.5. Subscription of a web calendar

5. An authentication dialog is opened (see figure 7.6 User authentication), requiring username and password.

   Figure 7.6. User authentication

6. The Subscription Options dialog box is opened allowing specification of the following information:

   Figure 7.7. Subscription of a web calendar

   Folder name

     Name of the calendar for reference in MS Outlook.

   Web calendar

     Name of a calendar stored on the server.

   Location

     URL address where the calendar is saved.

   Description

     Any description of the calendar.

   Attachments

     Files attached to events are not supported in Kerio MailServer.

   Update limit

     Not supported in Kerio MailServer.

### Removal of subscribed calendars

Subscription is removed automatically by deletion of the calendar:

1. Click on the calendar with the right mouse button.

2. In context menu, select Delete 'calendar name'.

Prev | Up | Next
Chapter 7 Web calendars in MS Outlook 2007 | Contents | 7.2 Calendar publishing