22.2 Creating a Mailing List
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## 22.2 Creating a Mailing List

Mailing lists are defined in Domain Settings → Mailing Lists. Only administrators (users with both read and write rights) are allowed to create new mailing lists.

Before adding a mailing list make sure you have selected the correct domain from the drop down menu at the top of the Mailing Lists dialog. Use the Add button to define a new mailing list.

### Basic Parameters — General

Figure 22.1. Creating a mailing list — basic parameters

Name

  Name of the mailing list. This name will be used as the email address of this mailing list within the particular domain.

  Example: There is a mailing list called `discussion` in the `company.com` domain which will have the address `discussion@company.com`.

  ### Warning

  - Names of mailing lists should not include suffixes (expressions starting with a dash) because they are used for special functions (e.g. `-subscribe` as the suffix is used to subscribe mailing lists). For details, see chapter 22.7 How to use Mailing Lists, section Aliases within Mailing Lists.

  - The name of the mailing list must not include the `.` symbol (dot) since it is used for other purposes in NNTP mailing lists. Though such a mailing list can be created, it is not possible to read it using the NNTP service.

  - ?The mailing list name must be different from the usernames or aliases in the same domain. Otherwise, the alias is preferred and messages will not be delivered to the mailing list at all.

Description

  A commentary on the mailing list.

Language

  Selection of a language that will be used for displaying informative and error reports related to the mailing list. Thanks to this option, it is possible to create mailing lists in various languages on one server. Message templates for individual languages are kept in the `reports` subdirectory where Kerio MailServer is installed. The UTF-8 encoding is used for the files. Administrator can modify individual reports or add anew language report version.

### Comment

Figure 22.2. Creating a mailing list — comments

In step two, any text can be entered that will be delivered to every member newly subscribed in the mailing list (upper entry). In the lower part, text that will be added as a footer to each email sent to the mailing list can be specified. These fields may be left blank.

### Note

A welcome message is sent only to those new members that have subscribed to the list via email (for details, see section22.7 How to use Mailing Lists). Members added to the mailing list through the Kerio Administration Console will not receive the welcome message.

### Login

Rules for subscription of new members can be defined in this step.

### Note

To see details about subscription go to chapter 22.7 How to use Mailing Lists.

Figure 22.3. Creating a mailing list — subscription

Subscription to the list by email

  New members can subscribe to the list by sending an email to a special account. The menu provides the following options to select from:

  - Allowed — user that has sent an email to the subscription address will be subscribed automatically.

  - Moderator must approve — a new member's subscription request is forwarded to the moderator(s) of the mailing list. The subscription must be confirmed by a moderator first. If the moderator denies the subscription or no moderator answers the request in seven days, the user will not be subscribed and will receive an informative message.

  - Denied — subscription via email is not available. Members must be defined by the administrator within this dialog (see below).

Notify user that the request will be reviewed by a moderator

  User requesting subscription will be informed that the request has been forwarded to the list moderator(s). This message will be delivered to them immediately after the request reception. If this option is disabled, the message will be delivered when the request is either accepted or denied.

Notify moderator about user subscription/unsubscription

  If this option is enabled, moderators will be informed about each user subscription/unsubscription.

  This can be especially helpful if automatic subscriptions are allowed (otherwise moderators receive a request). Since each unsubscription is automatic, this feature may provide moderators with important information.

  ### Note

  If a user is added to or removed from the list through the Kerio Administration Console, the moderators will not be informed of this fact.

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