22.4 Moderators and Members
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## 22.4 Moderators and Members

In these two sections, moderators and mailing list members can be defined. The same method is used to add moderators and members.

Any user can be either a moderator or a mailing list member — the specified email address does not have to belong to any of the domains defined in Kerio MailServer. In this dialog box, only the administrator is allowed to appoint moderators. Mailing list members may be added either by the administrator or they can subscribe via email (if the list policy allows this option — see above).

New moderators/members can be added manually or by selection from the list (see figure 22.5 Creating a mailing list — adding the mailing list moderators):

Figure 22.5. Creating a mailing list — adding the mailing list moderators

### Adding moderators/members manually

To add a moderator/member manually, follow these instructions:

Figure 22.6. Adding moderators/members manually

1. Click on Add.

2. Select manually...

3. A dialog is opened where you can specify email address and user's full name (this item is optional). Users that belong to a local domain can be found using the Find user dialog which can be opened by the Select button.

4. Click OK. to confirm changes.

### Adding a moderator/member by selection from the list

This option is recommended in cases where there are multiple users added with their accounts in a local domain.

To add a mailing list moderator/member by selection from the list, follow these instructions:

1. Click on Add.

2. Select by selecting from the list... (see figure 22.5 Creating a mailing list — adding the mailing list moderators).

3. The Find user dialog is opened which includes list of domains and users. Multiple users can be selected for a domain by using the default `Ctrl` key (where Kerio MailServer is running on Mac OS X, use the `Command` key).

   If the user you are searching cannot be found or the user list is to long, the Show only entries containing substring entry can be used.

4. Click OK. to confirm changes.

### Importing users from a CSV file

As already mentioned, even users that have not accounts in Kerio MailServer can became members of mailing lists. Users can subscribe to mailing lists by themselves by sending a subscription email message or they can be added manually by the administrator or they can be imported from a file (the latest option may be helpful especially when multiple users are added).

The following technical conditions must be met to enable importing from files:

1. The file including the users must be saved in CSV format (such files can be created in any spreadsheet program).

2. Commas ( , ) or semicolons ( ; ) must be used as data separators.

3. Headlines of individual columns must correspond with Kerio MailServer's items. The following items are supported:

   - Email — user's email address. Required.

   - FullName — user's full name. Optional.

   Email | FullName
   --- | ---
   mking@yahoo.com | Mary King
   afieldfare@mymail.com | Allan Fieldfare
   opossum@mailer.com | Oliver Possum
   etea@hotmail.com | Elizabeth Tea

   Table 22.1. Example of a CSV file

Columns can be ordered as wish, there are no rules to be followed. It is also possible to specify only Email. Specification of FullName is optional.

Once the file is properly created and saved, you may continue creating the mailing list or, if the mailing list has already been created and saved, you can open it by clicking on the Edit button and switch to the Members tab:

1. Click on Add and in the button's menu select the by importing from CSV file (see figure 22.7 Creating a mailing list — adding members to a mailing list).

   Figure 22.7. Creating a mailing list — adding members to a mailing list

2. This opens a dialog (see figure 22.8 Import from a file — file selection) where file path and encoding type which will be used for saving (generally, the default Local (System) option can be kept) can be set.

   Figure 22.8. Import from a file — file selection

3. Click on OK to copy users to the mailing list's user list.

   If problems occur regarding the upload, it might be caused by the following reasons:

   - The file is not saved in the CSV format.

   - Columns in the file are not labeled correctly. CSV file needs to include a line with captions including column names, otherwise Kerio MailServer cannot read the data.

     Correct version:

         Email;FullName
         psycho@yahoo.com;Peter Sycho
         mint@email.com;Maude Int

     Wrong version:

         psycho@yahoo.com;Peter Sycho
         mint@email.com;Maude Int

   - Another separator than comma ( , ) or semicolon ( ; ) is used as data separator.

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22.3 Posting rules | Contents | 22.5 Mailing list archiving